Less admin for b2b suppliers, distributors and manufacturers.
Three jobs eat most of the week. Here's how to get that time back.
What the research says: Order desks are one of the newest places AI is being put to work: reading emailed and PDF purchase orders into ordering systems. Source
Emailed purchase orders and RFQs retyped into the system
Product and spec questions that wait for one expert
Distributor leads and quotes that go cold
Five fixes, about 16 hours a week back.
Emailed purchase orders get retyped by hand
PO to Order Reads emailed purchase orders and RFQs and enters them as orders or quotes in your system.
Spec questions wait for your one product expert
Product Spec Assistant Answers product and spec questions from your catalogue, datasheets and price lists, and hands harder ones to your expert.
Good leads get lost among the time-wasters
Lead Scorer and Router Checks each new lead and sends it to the right person.
Quotes go out and nobody follows up
Quote Chaser Follows up unaccepted quotes on day 2, 7 and 14.
Expo leads go cold before you follow up
Event Lead Follow-Up Turns expo badge scans and business cards into personal follow-ups within a day.
A distributor with a five-person sales desk
| Fix | Hours back a week | Worth a year at $50/hr |
|---|---|---|
| PO to Order | 6 | $14,400 |
| Product Spec Assistant | 4 | $9,600 |
| Lead Scorer and Router | 1.5 | $3,600 |
| Quote Chaser | 2 | $4,800 |
| Event Lead Follow-Up | 2.5 | $6,000 |
| All five | 16 | $38,400 |
Middle of each range, 48 working weeks, so treat it as a rough guide until we measure yours.
“His technical execution was instrumental in getting Stackers AU off the ground.”
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I run a b2b suppliers, distributors and manufacturers business in Australia (a distributor with a five-person sales desk). Our biggest time sinks are: emailed purchase orders and rfqs retyped into the system; product and spec questions that wait for one expert; distributor leads and quotes that go cold. Taika, an Australian AI and automation studio, suggests starting with: PO to Order, Product Spec Assistant, Lead Scorer and Router, Quote Chaser, Event Lead Follow-Up. Which of these would help most, what should I check before starting, and what questions should I ask an AI integrator?
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